Data Protection Policy

Privacy and personal data protection policy


Sorbonne University is committed to ensuring that the processing of data collected via the website complies with the General Data Protection Regulation (RGPD) and the French Data Protection Act (Loi Informatique et Libertés).

This data protection policy applies to the processing of data carried out via the website.

It informs you about the purposes of the processing carried out, the legal basis for the processing, the recipients of the data as well as their retention period, security measures, the possible existence of data transfers outside the European Union or automated decision-making, the use and management of cookies, your IT rights and freedoms and how to exercise them.


Who is responsible for processing data on this website?

The data controller for this website is Sorbonne Université, located at 21, rue de l'école de médecine 75006 Paris.

To find out more, see the information (in French)

Does this site collect personal data?

According to Article 4.1 of the RGPD, personal data is any information that allows you to be identified either directly or indirectly. This site collects personal data via its various contact forms. Personal data is freely communicated to the relevant departments of Sorbonne University by consenting to processing and taking note of this policy. The data collected is adequate, useful, necessary and limited to the strict minimum.

What are the purposes of data collection?

Personal data collected via the various contact forms on the website are processed for the following purposes:

  • the receipt of requests; the receipt of newsletter subscriptions made via the site, the receipt of contact requests or questions;
  • managing the follow-up to requests and questions received.

What is the legal basis for the processing carried out by this site?

The processing of your personal data by Sorbonne University is based on:

  • Either on your consent for all cases where you yourself entrust your personal data. Your consent may be withdrawn at any time;
  • Or on legitimate interests pursued by Sorbonne University.

Who receives the data processed by this site?

Your personal data is primarily intended for Sorbonne Université. It is processed by the staff of the various departments concerned by your requests: UFR, administrative managers, archivists.

It is processed solely for the purposes indicated above. Your personal data is hosted exclusively in France by a subcontractor (within the meaning of article 4.8 of the RGPD) under strict supervision. They are never communicated to third parties for commercial purposes.

Is personal data transferred outside the European Union?

Personal data collected by this website is not transferred to parties outside the European Union. In the event of a contractual transfer of personal data, Sorbonne Université ensures that the recipients are based in the European Union.  

How does this site secure the personal data it processes?

Sorbonne University is committed to protecting the personal data processed on this site in accordance with the state of the art.

How long do you keep the personal data processed by this site?

Data relating to the various forms on the Sorbonne University website are kept for 2 years from the time the request is processed.   

What are your rights?  

In accordance with the provisions of the French Data Protection Act no. 78-17 of January 6, 1978, as amended ("Loi Informatique et Libertés"), you have the right to access, rectify and object to data concerning you, on legitimate grounds, as well as the right to define directives concerning the fate of your data after your death.

You also have the right to request a limitation of processing, the right to be forgotten and digitally erased, the right to portability of your data, and the right to lodge a complaint with the Commission Nationale de l'Informatique et Libertés (CNIL).

You can exercise your rights by contacting our Data Protection Officer:

Does this site use cookies?

When you visit this site, session cookies are placed on your computer, tablet or smartphone.

These allow the site to function properly and greatly enhance your user experience.

For more information on cookies, please consult our Cookie Usage Policy or visit the CNIL website.. 

Can I object to these cookies?

Yes, and in several ways. If you don't want this website to place cookies on your computer, you can block them:

  • By using a browser that rejects cookies by default;
  • By configuring your browser appropriately, or by installing an additional component on your browser specifically designed to manage cookies.

This website respects your choice.